Start with your Email Secretary
David, Email Secretary — Inbox zero, every single day. From hire to first useful output in an hour.
The steps
- What David is for — David sits on your inbox: triages what matters, drafts what's waiting on you, keeps the noise out of your morning. Hire it when email is the first hour of every day.
- Your first messages — Copy these, fill the {blanks}, send them in this order — context first, then one concrete task:
> Connect to my inbox, then triage it: what needs me today, what can wait, what's noise? Format: three short lists.
> Draft replies to everything waiting on me — don't send anything. I'll review them in one pass.
> These senders are always priority: {list}. These newsletters, archive on arrival. Apply from now on.
- Run these superpowers first — From the **Powers** tab — each one turns a short form into a finished document:
**Clear the inbox backlog** — Sorts everything waiting, tells you what is urgent and what is dead, and drafts the replies. (~14 min)
**Find what never got a reply** — Everything you sent that went silent, with the follow-up written and the next pass scheduled. (~8 min)
**Set up inbox rules** — Reads a month of mail, proposes the labels and filters, and puts them in place. (~7 min)
**Learn how I write email** — Reads your own sent mail and works out how you actually write — openers, sign-offs, rhythm, the rules you never break. From then on your employee drafts email that sounds like you, not like an assistant. (~12 min)
- Connect these when asked — The work will tell you when it needs a real account. For this role that's usually: Gmail, Outlook, AgentMail, Google Calendar, HubSpot. Connect from the **Apps** tab the first time a task asks — not before.
- Put it on a rhythm — The morning brief at 8am — what came in, what needs you, drafts ready — and an end-of-day sweep for what's still unanswered.
Schedules live on the **Agenda** tab; you can pause or edit them there.
You should see
A first document from David you actually used, and one recurring routine on its Routines tab.
The OpenLabor Academy